Self-Nominations for the KAFP Board of Directors
2021-22 governance year
- Now – May 1: Call for self-nominations
- May 1: Deadline to submit self-nomination application.
- Nominating Committee will review applications and may choose to meet with nominees via Zoom before finalizing the slate for election.
- May 17: Deadline for selected candidates to submit a brief (two minute max) video explaining your interest in running for the Board. This video will be shared with the membership in conjunction with electronic ballots.
- May 19: Ballots emailed to members, voting commences
- July 17: KAFP Annual Meeting of the Membership, winners announced to membership
Now - May 1
Nominating Committee will review applications and may choose to meet with nominees via Zoom before finalizing the slate for election.
Selected candidates are required to submit a brief (2 minute max) video explaining your interest in running for the Board. This video will be shared with the membership in conjunction with electronic ballots.
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Election results will be announced to the membership.
Why serve on the KAFP Board?
- Serving on the KAFP Board of Directors is an opportunity to do even more for an organization that you are already passionate about.
- As a board member, you are entrusted with the fiduciary responsibility to see that organizational dollars are well spent, and to protect the best interests of members and the KAFP, improving the organization in meaningful and long-lasting ways that will impact the future success of family physicians in Kansas.
- You will get to work on the organization’s strategic direction, alongside some of the most passionate staff in any sector, to grow and/or focus the vision of what they can do in the profession to make a stronger impact. That’s exciting!
What to consider
Before committing to this process, there are a few things to consider:
- Make sure you understand the time commitment. KAFP board members attend a minimum of four, two- to four-hour meetings per year, including two required as in-person Board meeting attendance is not perfunctory. Members are expected to come to meetings prepared, having reviewed meeting agendas and materials in advance and ready to engage in discussion and respectful debate. Board members are asked to attend Foundation events, donate to the Foundation, make calls or email member constituents, serve on committees, task forces and work groups and attend KAFP and AAFP events. Officers meet monthly, in addition to the quarterly board meetings. All board leaders are asked to identify and connect potential partners and supporters with the organization. Board members are expected to contribute content to the KFP journal and help to identify future leaders for volunteer work and board leadership.
- Board members must be tech savvy. Much of the work of the board is done between meetings, requiring the use of project management software and replying to emails in a timely manner.
- Don’t be afraid to ask questions. In reality, asking that question you think is stupid may alert the board or staff to something that wasn’t seen before. Too often organizations have the tendency to do things the way they’ve always done them, and the KAFP is always looking for new and innovative ways to be efficient, effective, resourceful and relevant
Review the job descriptions for each position (linked above) before submitting your application. Make sure you understand the necessary qualifications as well as the term of each role.
About the Nominations and Elections Process
The information below is intended to provide a clearer picture of the process. If you have any questions or concerns, please contact Tarah Remington Brown at email@example.com. Click a topic to learn more.
The Nominating Committee will review all applications. As described in the bylaws, the Nominating Committee will prepare a slate of one or more names for each elected position and the election will be held electronically. Ballots will be sent to members in good standing 60 days in advance of the annual membership meeting.
The Nominating Committee is composed of three KAFP members and is charged with screening nominations for KAFP’s elected leadership positions, identifying potential future leaders and recommending members to nominate for AAFP Commissions, KDHE appointments and partnerships for other aligned organizations . Each year they propose a slate of candidates for election at KAFP’s annual membership meeting. The information below is intended to provide a clearer picture of the process.
Call for Nominations
Once a year, active members will receive an email with a call for nominations providing the opportunity for all to nominate themselves for KAFP officer, delegate and Board of Director positions. The request directs interested members to submit a nomination form, letter of recommendation, CV and digital headshot to the KAFP headquarters. The deadline provided will be early enough that if we fail to have a sufficient number of interested members apply, staff and the committee have time to further promote the opportunity and extend the deadline. Whether to consider applicants without all of the requested documents or after the deadline has passed is at the committee’s discretion.
Nominating Committee Meeting
The applicants may be asked to appear and discuss their interest with the Nominating Committee. This is not required for nomination.
Slate of Nominees
The bylaws state the committee will prepare a slate of nominees for election 60 days in advance of the annual membership meeting, but they do not stipulate whether the committee should nominate one member per position or multiple members to allow a contested election. Historically, the committee has presented one nominee for each District Director, delegate and faculty position but more than one candidate for officer positions. This is at the discretion of the Committee.
The evaluation of candidates will include an assessment of experience and service to KAFP, leadership training and demonstration of skillsets and areas of expertise essential to the Board of Directors. While not required, members are encouraged to serve on one or more KAFP committees, task forces or work groups prior to applying for a position on the Board.
Other Paths to Election
Should a nominee not be selected for the slate, the committee may provide feedback on experience or training suggested to improve their chances of selection in the future. Write-in candidacy once ballots are disseminated is the other pathway to election.
Member Meeting Election
Candidates are normally profiled online prior to ballots being disseminated to allow members to get to know them before the election. The nominees may be asked to speak at the annual membership meeting or on pre-recorded video. All positions are elected by a majority vote of members in good standing in accordance with the bylaws.