Exhibitor & Supporter Opportunities

The Kansas Academy of Family Physicians (KAFP) and Colorado Academy of Family Physicians (CAFP) are thrilled to host the Mid to West Rural Health Equity Summit this fall.

Why Rural Health?

Rural family physicians provide patient care in underserved communities with limited resources, aide and facilities. KAFP and CAFP strive to support these physicians by catering a CME conference just for them that addresses the needs and challenges unique to rural practice; such as rural physician recruitment and retention, collaborative care teams, telehealth, and more.  View the full schedule.

Support the Future

As a healthcare partner, you are invited to join KAFP and CAFP as an exhibitor or supporter for the Mid to West Rural Health Equity Summit Oct. 6-7, 2022 in Colorado Springs, CO.  We have assembled a range of opportunities for you to gain exposure and face time with our attendees.

In addition to 12 hours of CME, attendees will have 3.5 hours of dedicated face time with exhibitors!  We know time with our attendees is your top priority, so we have built our schedule with maximizing your time in mind.

  • Thursday, 7:30 – 8 a.m. |  Breakfast with Exhibitors
  • Thursday, 7:30 – 8 a.m. |  Supporter Coffee Conversation
  • Thursday, 9:30-1o a.m. |  30-minute Refreshment Break with Exhibitors
  • Thursday, Noon – 12:30 p.m. |  Lunch with Exhibitors
  • Thursday, 2:15-2:45 p.m. |  30-minute Refreshment Break with Exhibitors
  • Thursday, 5:30 – 6:30 p.m. |  Reception with Exhibitors
  • Friday, 7:30 – 8:00 a.m. |  Supporter Coffee Conversation
  • Friday, 9:45-10 a.m. | 15-minute Refreshment Break

Exhibitor Opportunities

Reach more than 100 rural family physicians and their colleagues with three hours of dedicated break and mealtime in the exhibit space.  Please note, we have limited booth spaces available.

Exhibitor Booth  |  $995

Booth fee includes:

  • Six-foot skirted-table and two chairs
  • Two name tags for company representatives
  • Complimentary Wi-Fi
  • Two breakfast tickets, two lunch tickets, access to break snacks
  • All meals and breaks will be staged in the exhibit space

Exhibit booth fee does NOT include:

  • Admittance to education sessions
  • Electrical (this is available for an additional charge and must be arranged with hotel).

To help market your booth, KAFP gives you:

  • Complimentary Supporter Directory listing (name only).
  • Attendee list (includes name of all attendees; city and email for attendees who opt-in to sharing)
  • Promotion of your company across all conference communication Including social media and emails to learners.
Upgrade Complimentary Supporter Directory Listing  | $249 Standard or $375 Premier

The Supporter Directory is a convenient way for attendees to digitally browse and connect with vendors offering solutions to family medicine practices and physicians. As an exhibitor, you’ll receive your company name listed in the directory, complimentary with your exhibit booth purchase. You could also upgrade your listing as follows:

Standard listing: Appearing in alphabetical order. Unlimited availability (upgrade fee of $249)

Premier listing: Promoted listing moved to the top of the list, appearing in order of purchase. Limited availability. (upgrade fee of $375)

Upgrade includes:

  • Company logo
  • Four-sentence description
  • Web link of your choice
  • Contact info (name, email, phone)

KAFP will market the Supporter Directory across all conference communication channels; including, but not limited to, social media and emails to learners.

The Supporter Directory will be promoted throughout the conference script to all attendees.

KAFP and CAFP will promote the Supporter Directory to ALL members via email.

Registration Packet Handout  | $149

For exhibitors only– with the commitment of an Exhibitor Booth take advantage of this opportunity to include your marketing piece in all registration packets at a discounted price.  $149 reduced rate for exhibitors only (regularly $249 for non-exhibitors).

  • One single piece up to 8.5” x 11”
  • Exhibitor to provide 100-150 pieces by Oct. 1 for inclusion

Have your marketing piece in the hands of each attendee.

Supporter Opportunities

Engage with the Mid to West Rural Health Equity Summit attendees through any of these supporter opportunities.  Not seeing an opportunity that meets your development goals?  Contact us to discuss a custom supporter opportunity, info@kafponline.org.

Conference Supporter |  $2,499 full-day; $1,499 half-day

This supporter opportunity is of the highest prominence of our conference.  This opportunity puts you front-and-center with attendees through support of a full or half day of the conference.

Enjoy high exposure through multiple video ads and company branding on a variety of communications.

Thursday: Full-day or two half-day supporter opportunities
Friday: Half-day supporter opportunity

  • Emcee recognition that CME is supported by your company
  • One three-minute video ad before attendees are dismissed for break
  • One 30-second video included in the bale slides that play on loop during breaks
  • Branding with your logo on attendee emails
  • Branding with your logo on the schedule
  • Your company promoted on social media during the full or half day
  • Complimentary Supporter Directory listing for half day supporter ($499 value), upgraded to Premiere level for full day ($748 value)
  • Attendee list (includes name of all attendees; city and email for attendees who opt-in to sharing)
  • Promotion of your company across all conference communication channels.
Coffee Conversations |  $1,499

Connect with the early risers by hosting a 30-minute block of conversation ahead of the day’s formal programming, including breakfast service.  These private audiences give you the chance to have in-depth engagement with the attendees most interested in your products and services.

Thursday, 7:30 – 8 a.m.
Friday, 7:30 – 8 a.m.

The package includes:

  • 30-minutes, uninterrupted time with interested attendees before CME begins
  • Supporter branding included in emails and social media posts promoting your conversation session
  • Live recognition from the emcee promoting your event
  • Attendee list (includes name of all attendees; city and email for attendees who opt-in to sharing)
  • Premier Supporter Directory listing
  • CME-accreditation of your session, pending content approval
Educational Grant |  starting at $1,000

Educational grants of any amount are welcome to support continuing medical education expenses.  Show your support for physician education by providing an educational grant to help KAFP and CAFP bring high quality CME to our members.

Contact info@kafponline.org to discuss educational grant opportunities.

Grant supporters will be featured in the Supporter Directory and on the conference website.

Attendee Care Package |  $749

Put your brand in their hand! Care packages containing sponsored items will be dropped to each attendee’s hotel room. Supporters can have package items branded with their logos and will get special recognition throughout the event.

Branding opportunities for items such as:

  • Pen and note pad
  • Small bottle of hand sanitizer
  • Golf tees
  • Canvas bag
  • Snacks: popcorn, trail mix,
  • Sunscreen
  • Water bottle
  • Lip balm
  • Lotion

Coordinate your care package items with KAFP staff to ensure they fit in the package and are not duplicated by another supporter.  Supporters must furnish items, including branding stickers, to KAFP no later than Oct. 1.  Or, you can let us do the shopping and branding for you.  Contact info@kafponline.org to discuss your options.

CME Break Ad |  $499

Breaks between CME sessions provide an excellent opportunity to reach attendees with your organization’s information. This package includes:

  • 90-second video ad before attendees are dismissed for break
  • A link to the pitch video will be included in emails sent to participants
  • Complimentary Supporter Directory listing, name only.
  • Attendee list (includes name of all attendees; city and email for attendees who opt-in to sharing)

Not seeing an opportunity that meets your development goals?  Contact us to discuss a custom supporter opportunity, info@kafponline.org.

Book Your Hotel

As an exhibitor or supporter you and your representatives can enjoy the beautiful Cheyenne Mountain Resort & Spa at the discounted conference rate.

Cheyenne Mountain Resort and Spa

3225 Broadmoor Valley Rd

Colorado Springs, CO 80906

Conference group rate: $179 / night ++*

Must book by 4pm CST Sept. 13, 2022 to guarantee rate.

Health & Safety

Acknowledge, waiver and release related to COVID-19

The Kansas Academy of Family Physicians (KAFP) has implemented enhanced health and safety measures in connection with its Mid to West Rural Health Equity Summit. In addition, the KAFP encourages all attendees, speakers, exhibitors, supporters, guests and staff to be fully vaccinated against COVID-19 before attending. While vaccinations, observance of safety protocols and exercise of personal discipline may reduce risk, however, an inherent risk of exposure to COVID-19 does remain in connection with any public gathering. Accordingly, as a condition of your attendance at this event, please click the box below to indicate your acknowledgement of and agreement to the following: I understand that COVID-19 is an extremely contagious disease that can lead to severe illness and death. I acknowledge my own desire and voluntary choice to travel to, and participate in, the Mid to West Rural Health Equity Summit meeting. I assume responsibility for my own well-being and accept the risk of being exposed to, contracting and/or spreading COVID-19 in order to attend. Specifically, I assume all risks and accept sole responsibility for any injury (including, but not limited to, personal injury, illness, disability and death) that I may experience in connection with attending, and I hereby waive, release and hold harmless the KAFP, CAFP and their employees, agents, contractors and representatives from any claims, liabilities, actions, damages, losses, costs or expenses of any kind arising out of or relating to my attendance. I agree to follow all instructions and safety precautions posted or provided by the KAFP, CAFP, the event venue or any governing authority during my attendance at the event. I understand and agree that my failure to do so may result in my being excluded from the event without refund, reimbursement or other remuneration.

All registered speakers, attendees and exhibitors are required to agree to these health and safety standards.

Terms & Conditions

When completing the application to partner with KAFP as an exhibitor and/or supporter of the Mid to West Rural Health Equity Summit, each applying company must agree to the Terms and Conditions.